This article assumes you are logged in to BraveGen and have a user role with appropriate permissions.

  1. Click on the Quick List menu under the upper left logo and click Add New Permit. OR

 2. Click on Permit Log under permits and Click on Add New Permit button in the top right corner of the box.

3. Complete the sections of the permit as follows:

  • Permit Number: is the permit number found on the granted permit (required). Customers usually append additional relevant text to this number so that the permit is easily accessible by the internal stakeholders. Eg. if the permit relates to a specific site - add the site name so that your users can easily find the permit in the log.
  • Internal Reference: will be automatically assigned. This is a unique number the BraveGen system uses to identify the permit.
  • File Reference: is a unique number on the granted permit (optional).
  • Grantor:  is the government body granting approval for the permit. A dropdown list of existing grantors is available. If you don't see the grantor in the dropdown list you can type it in and it will be saved. This grantor will now be part of the grantor dropdown list moving forward. You can manage the grantor list by going to Manage > Supplier Management if you have the appropriate roles and permissions. If you want to remove an existing grantor please send your requests to [email protected]
  • Granted: is the date the permit was granted.
  • Holder: is the person or establishment intended to hold the permit. A dropdown list of existing holders is available. If you don't see the holder in the dropdown list you can type it in and it will be saved. This holder will now be part of the holder dropdown list moving forward. If you want to remove an existing holder please send your requests to [email protected]
  • Permit Manager: is responsible for ensuring the conditions of the permit are adhered to. A dropdown list of your existing users is available. If you don't see the permit manager in the dropdown list you can type it in and it will be saved. This user will now be part of the permit manager dropdown list moving forward. You can manage this user by going to Manage > People if you have the appropriate role and permissions.
  • Site Name: is the site addressed in the permit/consent. A dropdown list of your locations/sites is available. If you don't see the site name in the dropdown list you can type it into the box and it will be saved. This site/location will now be part of the site dropdown list moving forward. This site will now be accessible on the location management page as well.
  • Specific location: shows you the address of the site. If you need to specify additional information you can overwrite this address. Eg. West side of the port. This will not overwrite the location's address in other permits or in the location manager.
  • Region. A dropdown menu is available. 
  • General Comments - free text field for any additional information.

 

4. Complete the following sections which give information as to the permit itself.

  • Expires - this is the date the permit expires and appears on the permit itself.
  • Lapses - this field should automatically generate once the date granted is entered.
  • Risk Rating for the permit. A dropdown menu is available.
  • Status of the permit. A dropdown menu is available.
  • Activity Type being granted approval to the permit holder. A dropdown menu is available.
  • Phase of the site where the activity will be performed. For example, if the new permit is a resource consent specifying conditions for vegetation clearance during construction, choose the Construction option in the dropdown menu.
  • Information Status of the permit. This will indicate the stage of data entry for the permit, and show other users when the permit has been entered. A dropdown menu is available.
  • Save the permit progress using the dropdown menu to choose an option, and press “Save”.

5. Completing the Permit information:

  • Map Information  - review details and confirm they are correct for the site address entered.
  • Linked Permits - enter any Linked Permits pertinent to the newly created permit such as others held for that site. This will link the new permit to existing permits in the database.
  • Projects - enter any existing Projects that relate to the newly created permit.
  • Stakeholders - add all Stakeholders requiring information on the newly created permit. A drop down list is available.
  • Purpose - enter the Purpose of the permit. This will explain why the permit was required.
  • Works Descriptions - enter the Works Description for the permit. This will give a description of the work activity for the new permit.
  • Legal Description of Land- enter the Legal Description of Land for the new permit.
  • Save the permit progress using the dropdown menu to choose an option, and press “Save”.

 

6. Upload Documents

Upload important Documents associated with the newly granted permit. The documents may be attached from the existing list of documents, or uploaded as a new file. Click “Save Selection” when finished choosing desired documents. Examples of important documents to attach:

  • Resource consent/permit
  • Notification of decision on application to change consent conditions
  • Certificate of Compliance
  • Resource consent application documents
  • Application for extension of lapse date
  • Consultations